How do I write a holiday closing notice? Whether you own a small business or manage a large corporation, it’s important to inform your customers, clients, and employees about your holiday closing dates in advance. A well-crafted holiday closing notice can help maintain customer trust, ensure smooth operations during your absence, and set clear expectations. In this article, we’ll guide you through the process of writing an effective holiday closing notice.
Start with a clear and concise subject line
The subject line of your email or announcement should be straightforward and easy to understand. For example, “Holiday Closing Notice: Our Office Will Be Closed December 25-31.” This immediately informs the recipient about the purpose of the message and the dates of the closure.
Include a friendly greeting
Begin your notice with a friendly greeting, such as “Dear Customers,” or “Hello Team,” to establish a warm and inviting tone. This sets the stage for the rest of your message.
State the purpose of the notice
In the opening paragraph, clearly explain why you are sending the holiday closing notice. For instance, “We hope this message finds you well. We are writing to inform you that our office will be closed for the holiday season from December 25th to December 31st.”
Provide specific details about the closure
Be sure to include the exact dates and times of the closure. If there are any exceptions, such as certain departments or employees working during the holiday period, make sure to mention them. For example, “Our customer service team will be available via email and phone during this time, and we will respond to inquiries as soon as possible.”
Offer alternative solutions or resources
If applicable, provide alternative solutions or resources for your customers or clients during the holiday closure. For instance, “If you need assistance during this time, please feel free to contact our support team at [email address] or [phone number].”
Express gratitude and appreciation
Take the opportunity to express gratitude and appreciation to your customers, clients, and employees. For example, “We appreciate your understanding and support during this holiday season. We look forward to serving you again in the new year.”
Include contact information
Provide contact information for any questions or concerns that may arise during the holiday closure. This can include your business phone number, email address, and website.
End with a closing statement
Conclude your holiday closing notice with a friendly closing statement, such as “Thank you for your continued support. We wish you a happy and safe holiday season.”
Proofread and send
Before sending your holiday closing notice, take the time to proofread the message for any typos or grammatical errors. Once you’re satisfied with the content, send the notice to your intended recipients.
By following these steps, you can create a professional and effective holiday closing notice that keeps your customers, clients, and employees informed and maintains the integrity of your business during the holiday season.
