How to Get a Replacement EIN Letter
Whether you’re a business owner or an individual, obtaining a replacement EIN (Employer Identification Number) letter is an essential task. An EIN is a unique nine-digit number issued by the IRS to identify a business entity. It’s used for tax purposes, such as hiring employees, opening a business bank account, and applying for certain licenses and permits. If you’ve lost your original EIN letter or need a copy for legal purposes, here’s a step-by-step guide on how to get a replacement EIN letter.
1. Visit the IRS website
The first step in obtaining a replacement EIN letter is to visit the IRS website at https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-ein-online. This is the most convenient and fastest way to get a replacement EIN letter.
2. Fill out the Form SS-4
On the IRS website, you’ll find the Form SS-4, which is used to apply for an EIN. Fill out the form with accurate information about your business or personal details. Make sure to include your name, address, phone number, and business type.
3. Submit the form online
Once you’ve completed the Form SS-4, submit it online through the IRS website. You’ll receive a confirmation number and an email notification with your new EIN. This process typically takes less than 24 hours.
4. Print the confirmation notice
After receiving the email notification with your new EIN, print the confirmation notice. This serves as a temporary replacement for your EIN letter. Keep this document safe until you receive the official replacement EIN letter in the mail.
5. Request the official replacement EIN letter
While you can use the confirmation notice as a temporary replacement, it’s recommended to request the official replacement EIN letter from the IRS. To do this, call the IRS Business and Specialty Tax Line at 1-800-829-4933. You’ll need to provide your name, address, and the confirmation number from the online application. The IRS will mail the replacement EIN letter to the address you provided within 4 to 5 weeks.
6. Keep your EIN letter safe
Once you receive the official replacement EIN letter, make sure to keep it in a secure place. You may need to provide this document for various legal and financial purposes, so it’s important to have it readily available.
In conclusion, obtaining a replacement EIN letter is a straightforward process. By following these steps, you can ensure that you have the necessary documentation for your business or personal needs. Remember to keep your EIN letter safe and accessible for future reference.
