How a Letter Should Look: The Art of Traditional Mail
In the digital age, where emails and instant messages dominate our communication, the art of writing and sending a traditional letter holds a unique charm. But how should a letter look when it becomes mail? This article delves into the essential elements that make a letter visually appealing and convey the sender’s message effectively.
1. The Envelope
The envelope is the first thing the recipient sees, so it’s crucial to make a good impression. Choose an envelope that matches the occasion and tone of the letter. For formal correspondence, a white or cream envelope with a simple design is often the best choice. For personal letters, you can opt for colored envelopes or ones with unique patterns and textures.
2. The Return Address
Include a clear and legible return address on the envelope. This should include your full name, street address, city, state, and ZIP code. Using a label or a pre-printed return address can make this process easier and more professional.
3. The Greeting
Start your letter with a proper greeting. Address the recipient by their name, using a title if appropriate (e.g., Mr., Mrs., Dr., etc.). For example, “Dear Mr. Smith,” or “Dear Jane.” This sets a respectful tone for the rest of the letter.
4. The Salutation
After the greeting, include a salutation that reflects the level of formality. For instance, “Dear Mr. Smith,” or “To Whom It May Concern.” This acknowledges the recipient and establishes a respectful tone.
5. The Body of the Letter
The body of the letter should be concise and to the point. Begin with an introduction that states the purpose of your letter. Use clear and simple language, and avoid overly complex sentences. Organize your thoughts into paragraphs, and use bullet points or numbered lists if necessary.
6. The Closing
Conclude your letter with a closing statement that summarizes your main points or expresses gratitude. Common closings include “Sincerely,” “Best regards,” or “Thank you.” Follow the closing with your signature, which should be written in a neat and legible manner.
7. The Postscript
If you need to add any additional information after the closing, include a postscript (P.S.). This is a brief remark that complements your main message but wasn’t included in the body of the letter.
8. The Final Touch
Before sending your letter, take a moment to proofread it for any spelling or grammatical errors. Make sure your handwriting is legible, and consider using a fountain pen or a nice pen to add a touch of elegance. You can also include a personal stamp or a decorative seal for an extra special touch.
In conclusion, how a letter should look mail is a combination of formality, clarity, and personal touch. By following these guidelines, you can create a visually appealing and effective letter that will leave a lasting impression on the recipient.
