How to Follow Up on a Recommendation Letter Request
Writing a recommendation letter is a significant gesture of support and can greatly impact the recipient’s application process. However, it is equally important to follow up on the request to ensure that the letter is submitted on time. This article provides a comprehensive guide on how to follow up on a recommendation letter request effectively.
1. Be Prompt and Polite
The first step in following up on a recommendation letter request is to be prompt and polite. After you have asked for the letter, give the recommender a reasonable amount of time, typically one to two weeks, to complete it. If the deadline is approaching, send a polite reminder via email or a message.
2. Send a Reminder Email
A reminder email is a straightforward and efficient way to follow up on a recommendation letter request. In the email, express your gratitude for their willingness to write the letter and briefly remind them of the deadline. Here is a sample email:
“`
Subject: Reminder: Recommendation Letter Request
Dear [Recommender’s Name],
I hope this message finds you well. I wanted to send a friendly reminder about the recommendation letter you agreed to write for me. The deadline is [deadline], and I would greatly appreciate it if you could submit the letter by then.
Thank you once again for your support. If you have any questions or need further information, please do not hesitate to reach out to me.
Best regards,
[Your Name]
“`
3. Offer Assistance
Recommenders may require assistance while writing the letter. If you have any specific details or information that might help them, offer it. This could include your resume, a brief summary of your achievements, or any other relevant documents. Remember to be respectful and not impose too much on their time.
4. Follow Up with a Phone Call
If you haven’t received a response to your email reminder, consider following up with a phone call. This personal touch can sometimes encourage the recommender to prioritize the task. When calling, be concise and polite, and thank them for their time.
5. Be Patient and Respectful
Following up on a recommendation letter request is a delicate process. It’s essential to be patient and respectful throughout the process. Avoid becoming overly persistent or pushy, as this may create a negative impression.
6. Send a Thank-You Note
Once the recommendation letter has been submitted, it’s always a good idea to send a thank-you note to your recommender. This gesture shows your appreciation for their time and effort. Here is a sample thank-you note:
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Subject: Thank You for Your Recommendation Letter
Dear [Recommender’s Name],
I wanted to express my sincere gratitude for the outstanding recommendation letter you wrote for me. Your support and dedication have been invaluable, and I am truly grateful.
Wishing you all the best in your endeavors.
Warm regards,
[Your Name]
“`
In conclusion, following up on a recommendation letter request involves being prompt, polite, and patient. By following these steps, you can ensure that the letter is submitted on time and show your appreciation for the recommender’s support.
