How to Follow Up on Recommendation Letter
Following up on a recommendation letter is an essential step in the application process, as it helps to ensure that your letter is received and considered by the recipient. Whether you are applying for a job, a scholarship, or any other opportunity, a well-timed follow-up can make a significant difference. In this article, we will discuss the best practices for following up on a recommendation letter to increase your chances of success.
1. Wait for the Right Time
It is important to wait for the appropriate amount of time before following up on your recommendation letter. Waiting too soon may come across as pushy, while waiting too late may cause your letter to be overlooked. As a general guideline, wait for about two weeks after the deadline for the application. If the application process is ongoing, you can follow up after one month.
2. Personalize Your Follow-Up
When following up, it is crucial to personalize your message. Avoid sending a generic email or letter to all your recommenders. Instead, address your follow-up to the specific person who wrote your letter. Mention their name and the position or opportunity you are applying for, as this will make your message more personal and memorable.
3. Be Clear and Concise
Your follow-up message should be clear and concise. State the purpose of your email or letter, which is to inquire about the status of your recommendation letter. Be polite and respectful, and avoid asking for unnecessary information. For example, you can say, “I hope this message finds you well. I am writing to inquire about the status of my recommendation letter for the [position/opportunity]. Could you please let me know if it has been submitted?”
4. Offer Assistance
In your follow-up, offer to assist your recommender if needed. This shows that you are proactive and grateful for their support. You can say, “If there is anything I can do to help ensure the letter is submitted on time, please let me know. I am more than happy to provide any additional information or documentation.”
5. Express Gratitude
Always express your gratitude for your recommender’s time and effort in writing the letter. A simple “Thank you for your support and assistance” can go a long way in maintaining a positive relationship with your recommender.
6. Follow Up Appropriately
If you do not receive a response within a reasonable timeframe, it is appropriate to follow up once more. However, be cautious not to overdo it. After the second follow-up, if you still do not receive a response, it may be best to let it go. In this case, you can reach out to the person or organization directly to inquire about the status of your application.
By following these best practices, you can effectively follow up on your recommendation letter and increase your chances of success. Remember to be polite, professional, and grateful throughout the process.
