How to Ask for a Letter of Recommendation Over Email
Asking for a letter of recommendation can be a daunting task, but with the right approach, it can be done efficiently and effectively. In today’s digital age, sending a request via email is a common and convenient method. Here’s a step-by-step guide on how to ask for a letter of recommendation over email.
1. Choose the Right Time
Before sending your email, make sure it’s an appropriate time to ask for a recommendation. Consider the following:
– Give the person ample time to write the letter, ideally at least a month before the deadline.
– Avoid asking during peak work or personal busy periods.
– Ensure that the person is available and willing to write the letter.
2. Personalize Your Email
A personalized email is more likely to be taken seriously. Here’s what to include:
– Subject Line: Clearly state the purpose of your email, such as “Request for Letter of Recommendation.”
– Greeting: Use a formal greeting, such as “Dear [Name].”
– Introduction: Briefly introduce yourself and mention your connection to the person (e.g., former employer, professor, colleague).
– Purpose: Clearly explain why you need the letter of recommendation and any specific details that may be relevant (e.g., application to a graduate program, job opportunity).
– Details: Provide the deadline for the letter and any specific instructions or guidelines you’ve been given.
– Closing: Thank the person for considering your request and express your appreciation for their time and assistance.
3. Provide Necessary Information
To help the person write a compelling letter, include the following information:
– The program or position you’re applying for, along with any relevant details (e.g., program name, company name).
– Your academic or professional background, including any achievements or experiences that are relevant to the application.
– Specific aspects of your work or character that you would like the person to highlight in the letter.
4. Follow Up
If you haven’t received a response within a reasonable timeframe, it’s appropriate to send a polite follow-up email. Here’s what to include:
– Greeting: Use the same formal greeting as in your initial email.
– Brief Reminder: Remind the person of your request and the deadline.
– Appreciation: Express your gratitude for their time and consideration.
– Closing: Politely ask if they need any additional information from you.
5. Be Grateful
Once the letter of recommendation is complete, don’t forget to thank the person who wrote it. A simple email or message is sufficient:
– Greeting: Use a friendly and formal greeting.
– Thank You: Express your sincere gratitude for their help and support.
– Closing: Offer any assistance they may need in the future and close with a warm regards.
By following these steps, you can ask for a letter of recommendation over email in a professional and respectful manner. Good luck with your applications!
