How to End a “To Whom It May Concern” Letter
Ending a “To Whom It May Concern” letter can be a bit tricky, as it is typically addressed to an unknown recipient. However, with the right approach, you can craft a professional and respectful conclusion that leaves a lasting impression. In this article, we will discuss various ways to end such a letter and provide you with some examples to guide you through the process.
1. Express Gratitude
One of the most effective ways to end a “To Whom It May Concern” letter is by expressing gratitude for the recipient’s time and consideration. This shows that you appreciate their attention to your application or inquiry. Here’s an example:
“I would like to express my sincere gratitude for taking the time to review my application. I am grateful for the opportunity to present my qualifications and look forward to the possibility of working with your esteemed organization.”
2. Reiterate Your Interest
Another approach is to reiterate your interest in the position or service you are applying for. This reinforces your enthusiasm and commitment to the opportunity. Here’s an example:
“I am excited about the prospect of joining your team and contributing to your company’s success. I am confident that my skills and experience align well with the requirements of the [position/service], and I am eager to discuss how I can be a valuable asset to your organization.”
3. Request Follow-Up
If you are applying for a position or seeking information, it is appropriate to request a follow-up. This demonstrates your proactive nature and ensures that the recipient is aware of your interest. Here’s an example:
“I would appreciate the opportunity to discuss my application in more detail. Please feel free to contact me at [phone number] or [email address] to schedule a convenient time for a conversation. Thank you once again for considering my application.”
4. Offer Additional Information
If you have any additional information or documents that you would like the recipient to review, you can include a brief note in your closing. This shows that you are thorough and organized. Here’s an example:
“Please find attached my resume and cover letter, which provide further details about my qualifications and experience. I am confident that they will support my application and demonstrate my suitability for the [position/service].”
5. Closing Salutation
Finally, choose a professional closing salutation that is appropriate for the context of your letter. Some common options include:
– “Sincerely”
– “Best regards”
– “Thank you”
– “Yours truly”
For example:
“Best regards, [Your Name]” or “Thank you, [Your Name]”
Conclusion
In conclusion, ending a “To Whom It May Concern” letter requires a thoughtful and respectful approach. By expressing gratitude, reiterating your interest, requesting a follow-up, offering additional information, and choosing an appropriate closing salutation, you can create a professional and memorable conclusion that increases your chances of standing out among other applicants.
