How to Mention Enclosure in a Letter
In the world of written communication, it is often necessary to include additional documents or materials along with a letter. These additional items are commonly referred to as enclosures. Mentioning enclosures in a letter is an essential part of ensuring that the recipient is aware of the additional materials being sent. This article will provide guidance on how to effectively mention enclosures in a letter.
1. Use a Standard Format
When mentioning enclosures in a letter, it is important to use a standard format. This helps to ensure clarity and consistency in your communication. The most common format for mentioning enclosures is to use the phrase “Enclosures:” followed by a list of the enclosed items.
2. List Enclosures Clearly
After using the phrase “Enclosures:” in your letter, list the enclosed items in a clear and concise manner. Use bullet points or numbered lists to make it easy for the recipient to identify each item. For example:
Enclosures:
– Resume
– Cover Letter
– Portfolio
3. Include a Description
In addition to listing the items, it can be helpful to include a brief description of each enclosed item. This provides context and ensures that the recipient understands the purpose of each document. For example:
Enclosures:
– Resume: Detailed resume highlighting relevant experience and skills
– Cover Letter: Customized cover letter addressing the specific job opportunity
– Portfolio: Selection of work samples showcasing design capabilities
4. Place Enclosures at the End of the Letter
It is customary to mention enclosures at the end of the letter, after the closing paragraph. This helps to keep the main content of the letter focused and ensures that the recipient is aware of the additional materials being sent.
5. Proofread Your Letter
Before sending your letter, take the time to proofread it, including the section where you mention the enclosures. This helps to ensure that there are no typos or errors in the list of enclosed items.
6. Consider Additional Information
In some cases, it may be necessary to provide additional information about the enclosures. For example, if the enclosed items are confidential or require special handling, you may want to include a note to that effect. This can be done by adding a sentence or two after the list of enclosures.
Enclosures:
– Resume
– Cover Letter
– Portfolio
– Confidentiality Notice: Please handle all enclosed materials with care
By following these guidelines, you can effectively mention enclosures in a letter, ensuring that your recipient is well-informed about the additional materials being sent. Remember to use a standard format, list items clearly, include descriptions, place enclosures at the end of the letter, proofread your work, and consider any additional information that may be relevant.
